Bylaws

Below is the bylaws for the Academic Advising Association which were approved March 2013. This governing document was developed by a group of members who made up the Advising Forum Formalization Task Force. The association is herein known as the Academic Advising Association.
A pdf version of the by-laws can be downloaded here.

University of Nebraska-Lincoln Academic Advising Association By-Laws

  Article I. Name

The name of this organization shall be the University of Nebraska-Lincoln Academic Advising Association.

 Article II. Mission

In alignment with the mission and core values of the University of Nebraska-Lincoln, and recognizing that advising is a profession vital to student success, the UNL Academic Advising Association provides a network for all faculty, staff, and administrators with an appointment and/or an interest in advising to adopt and implement best practices, enhance professional development opportunities, and collaborate across colleges and departments.

 Article III. Membership

III.A. The general membership shall be open to all individuals affiliated with the University of Nebraska-Lincoln. It is the policy of the University of Nebraska-Lincoln not to discriminate based on gender, age, disability, race, color, religion, marital status, veteran's status, national or ethnic origin, or sexual orientation.

 III.B. Active membership shall be open to any faculty member, staff, administrator, or graduate student affiliated with the University of Nebraska-Lincoln who has an appointment and/or is interested in academic advising.

III. C. While membership is free, membership is officially recognized upon completion of the annual membership form. The annual membership form will be electronic and solicited in May for the following year cycle. Interested persons may add membership outside of the membership renewal period at any time during the year by contacting the secretary.

III.D. Executive Committee, through a vote of the general association membership, can elect to establish yearly dues, for the sole purposes of supporting the agenda and mission of the Academic Advising Association. No funds shall be utilized to reimburse any member or officer for their service to the association.

 Article IV. Meetings of Membership

IV.A. Membership meetings will be at scheduled times throughout the semester as determined by the Executive Committee team and committee chairs. The calendar year shall run from July 1 through June 30. One annual meeting shall be conducted by the end of September at which the Executive Committee officers and Director of Campus Advising will discuss the state of advising on campus as well as Executive Committee team goals for the current year.

IV.B. The Chair and Chair-Elect are responsible for the preparation of the general membership meetings. Individual members and departments shall submit agenda items to the Chair and/or Chair-Elect in advance of meetings.

 Article V. Executive Committee

V.A. There will be eight officers in the Executive Committee: Chair, Chair-Elect, immediate past chair, Secretary; Communications Coordinator, Treasurer, Faculty Representative, and Graduate Student Representative. The immediate past chair is not an official voting member of the Executive Committee team.

V.B. Each officer must have been a member of the organization for at least 1 year to be eligible to run as a member of the Executive Committee.

V. C. Each position is elected as a sole position. Nominations for officers for the next year will be solicited at a March meeting and in at least one e-mail through the listserv. The Executive Committee shall be responsible for seeking nominations from membership body. These officers shall be elected by a simple majority of the votes cast by ballot, to be conducted electronically during the 3rd week of April.

V. D. All positions will serve a one-year term, with the Chair-Elect assuming the chair position the succeeding year. The chair automatically becomes the immediate past chair for the succeeding year.

V. E. Membership should make a good faith effort to ensure that there is representation from both officially recognized academic advisors and non-academic advising professional staff on the Executive Committee.

V.F. Newly elected officers shall take office at the beginning of the university fiscal budget year (July 1st)

V.G. Should the Chair resign, leave the university, or otherwise cease participation in the organization, the Chair-Elect shall be appointed as interim chair, and will serve out the current and following membership year as Chair, at which time will then move to immediate past chair status. A Chair-Elect shall be nominated by the Executive Committee for the duration of that membership year. Nominations will then be sought for the Chair-Elect position during the annual election cycle.

V.H. Should any other officer resign, leave the university, or otherwise cease participation in the organization, the Executive Committee will appoint an interim member to the position until the next election cycle.

 Article VI. Executive Committee Officer Duties

VI.A. The Chair shall preside at all meetings of the Association and Executive Committee, is generally responsible for overseeing all of the association’s activities, coordinates the election process with the assistance of the Secretary, calls the meetings of the Executive Committee, and creates and appoints any ad-hoc committees with the approval of the Executive Committee.

VI.B. The Chair-Elect assumes the duties of the Chair at the end of the university fiscal year; the Chair-Elect performs Chair’s duties when Chair is unavailable. The Chair-elect is responsible for all committees and will serve as the voice for all committee chairs at Executive Committee meetings. 

VI.C. The Communications Coordinator works with campus colleges and departments to encourage members to participate in the group. This person also represents the organization to the colleges and solicits updates and information from college advising groups to report to the organization. The Communications Coordinator develops and/or maintains the association website and promotional materials; and works toward adding value to membership. This person will coordinate the listserv and/or other forms of communication that occur through various mediums. The Communications Coordinator will develop sub-committees related to technology and other sub-committees as needed by the members of the communications committee. This person coordinates the communication with colleges related to updating the training website for advisers in a timely manner (currently the wiki page) as well all NSE updates within the wiki. The Communications Coordinator will also solicit any other member interest in assisting in this process from the general association membership. (See Addendum I for college rotation schedule)

VI.D. The Secretary maintains a current membership roster, keeps records of all meetings of the Association and the Executive Committee, and reviews and maintains a copy of the current bylaws.

VI.E. The Immediate Past Chair shall act as a consultant to the current Chair and Executive Committee. This person can serve as a committee chair if elected.  In a case where voting occurs within the Executive Committee and a tie occurs, the Immediate Past Chair shall become a voting member solely for that issue.

VI.F. The Treasurer is responsible for all facets of the budget and financial liability for the association. They will maintain financial records; receive and disburse funds; record payment of conference fees and dues as established; prepare a monthly Treasurer’s Report for Executive Committee review;  and answer questions that auditor may have regarding review of AAA’s financial records. This person will work with the staff person managing the SAP reporting for the association for all account activity

VI.G. The Faculty Representative recruits faculty members to participate in the Academic Advising Association and promotes the organization to faculty members.  The Faculty Representative also acts as the liaison between faculty members and the Executive Committee.

VI. H. The Graduate Student Representative recruits graduate student members to participate in the Academic Advising Association and promotes the organization to graduate student members.  The Graduate Student Representative also acts as the liaison between graduate student members and the Executive Committee.

VI. I. The Executive Committee will request appointments to university committees in which they deem to be related to the organization (e.g. Advising Coordinating Board; University Curriculum Committee; Enrollment Management Council). The Executive Committee shall solicit nominations and determine representation on said committees. A good faith effort will be made to ensure full representation of organization membership is on these university committees. VI. J. The Executive Committee will determine distribution of any funds that are secured for the purposes of assisting with the function of the organization. All budget expenses must be approved by the Executive Committee through a majority vote.

VI. K. The Executive Committee will develop and maintain an Operations Guide which will govern their operations.

 Article VII. Committees

VII.A. All committees shall be made up of interested membership by the general association.

VII.B. The Chair-Elect shall solicit nominations for committee chairs.

VII.C. The Executive Committee shall appoint committee chairs based on solicited nomination and shall make a good faith effort to distribute committee chairs across various colleges and departments.

VII.D. All committees will report to the Chair-Elect (except those under the responsibility of the communication coordinator).

VII.E. Standing Committees shall include:

            VII.E.1- Professional Development Committee

            VII.E.2.- Best Practices Committee

            VII.E.3- Networking Committee

VII.F. Ad hoc committees may be created as the Executive Committee decides.

 Article VIII. Amendments to By-Laws

VIII.A. Any active member(s) may submit a proposed amendment(s) to these By-Laws to the Chair of the Association. The proposed amendments must be submitted in writing or electronically.

VIII.B. Proposed amendments shall be presented to the membership body for vote, and must pass with two-thirds approval of ballots cast. Voting shall be conducted electronically and be open for a period of no less than two weeks.

Adopted by Advising Forum Formalization Task Force: March, 2013

Task Force Members included: Tony Lazarowicz; Betsy Klemme; Erin Burnette; Vicki Fisher; Ann Koopmann; Jeff Hall; Sara Sanchez

Adopted by Members: March, 2013
Revised April 4, 2014


 Addendum I. College Rotation for Training Wiki Updates

The college rotation shall be as follows:

            Journalism, Fine and Performing Arts, Architecture (2013; 2019; 2025; 2031)

            Exploratory and Pre-Professional Advising Center (2014; 2020; 2026; 2032)

            Education and Human Sciences (2015; 2021; 2027; 2033)

            Arts and Sciences (2016; 2022; 2028; 2034)

            Agriculture and Natural Resources, Engineering (2017; 2023; 2029; 2035)

            Business Administration (2018; 2024; 2030; 2036)


 Addendum II. Provisions for the Organization's First Year of Operation

Article 1. Any member may run for an elected Executive Committee Officer position during the first-year of the organization.

 Article 2. Elections will be conducted as described in the By-laws for the first year of the organization. The elected officers will serve one year terms. The Chair shall assume immediate past chair status upon the completion of the first year; and, the chair-elect shall become chair upon completion of the first-year cycle.